Important Information Regarding Withdrawals, Refunds, and Title IV Funds
Withdrawals/Leave of Absences
Withdrawal from Courses Students may elect to withdraw themselves from a course by the published student-initiated withdrawal date for a given term. See the Academic Calendar for specific dates for each term.
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There will be no refund for “withdrawn” credits/courses.
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To withdraw from a course, students must complete the Drop/Add/Withdraw form available on the website or from the Office of the Registrar. After the student- initiated withdraw date, students will receive their earned grade per the instructor (credit/letter grade, no credit), or be withdrawn.
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Withdrawing or being administratively withdrawn from a course may affect academic standing.
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Leave of Absence (LOA)/Withdrawing from a Term Students wishing to take a break from their studies or to further educational or personal goals may request a leave of absence (LOA). Students wishing a LOA must submit a written, signed notification (Application for Leave of Absence) to the Office of the Registrar, and comply with all required procedures stated on the form.
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The effective date of the LOA is the date that the written notice is received in the Registrar’s Office.
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The effective date of withdrawal will determine whether or not a student is entitled to a refund.
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A LOA extends for one term.
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A student may request and be approved for an additional term, for a maximum of two consecutive terms of LOA. No more than two consecutive LOAs will be permitted.
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Students requesting a LOA after the term in which they are currently enrolled has started but before the term has ended, are considered to be “withdrawing from the term.”
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The effective date of LOA/term withdrawal will determine whether or not a student is entitled to a refund of “refundable/not-attempted” credits.
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Military personnel who leave the College in order to perform military service may take a LOA for up to five years; the student must reapply. Please see Veterans Admissions.
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Forms for Leave of Absence/Withdrawal can be found on the College’s website.
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A student will be determined to be withdrawn from the College if she/he has not been continuously enrolled.
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New students have until the end of New Student Orientation to give written notice of their intent to withdraw.
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Application and orientation materials fees will not be refunded.
Refunds
Students may be eligible to receive a tuition refund only when a decrease in credit hours changes the students’ number of enrolled credits. The effective date is when a written request (Drop/Add form or Leave of Absence/Withdrawal form) is received in the Office of the Registrar. All refunds are based on the date of the written request to drop credits, calculated as per the schedule below. There will be no refund for “withdrawn” credits/courses. See Calendar for specific drop/add dates per session.
Students who believe that individual circumstances warrant exceptions to this published refund policy may file a formal, written appeal through an exceptions request. The College reserves the right to refuse an appeal of the refund policy.
Students who are considering dropping or withdrawing from school or from particular courses are strongly urged to contact the Financial Aid office to discuss the potential financial ramifications in addition to consulting with their academic adviser for enrollment options. Failure to attend or complete classes and/or withdrawing or dropping courses may result in a recalculation of financial aid eligibility levels and a possible return of financial aid.
Return of Title IV Funds
When a student receives financial aid funds to attend school, the US Department of Education assumes the student will complete the enrollment period for which they have received funding. If a student officially withdraws or unofficially withdraws (stops attending without formally notifying the school) after beginning courses, they are subject to the US Department of Education’s Return to Title IV (R2T4) policy. This policy requires a calculation to determine the amount of funding the student received compared to what the student actually earned based on the portion of the enrollment period the student completed. This calculation may result in a financial obligation for the student. Such financial obligations may include immediate repayment of student loan funds to their lender/bank, a balance owed to Prescott College, and/or a debt owed to the US Department of Education. Upon withdrawal, the financial aid counselor will complete the necessary calculations and notify the student in writing of any obligations within 45 days of the school’s date of determination that the student withdrew. The R2T4 policy is mandated by federal regulation and cannot be appealed.
When it is determined that a student has failed to start a course or courses, and/or a student chooses to drop a course prior to the drop/add deadline, Prescott College will redetermine the student’s enrollment level for financial aid purposes. As a result, students may lose full or partial financial aid eligibility which may result in a financial obligation for the student. Such financial obligations may include immediate repayment of student loan funds to their lender/bank, a balance owed to Prescott College, and/or a debt owed to the US Department of Education.
